Zoom Automation

1---
2name: zoom-automation
3description: "Automate Zoom meeting creation, management, recordings, webinars, and participant tracking via Rube MCP (Composio). Always search tools first for current schemas."
4requires:
5  mcp: [rube]
6---
7 
8# Zoom Automation via Rube MCP
9 
10Automate Zoom operations including meeting scheduling, webinar management, cloud recording retrieval, participant tracking, and usage reporting through Composio's Zoom toolkit.
11 
12## Prerequisites
13 
14- Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
15- Active Zoom connection via `RUBE_MANAGE_CONNECTIONS` with toolkit `zoom`
16- Always call `RUBE_SEARCH_TOOLS` first to get current tool schemas
17- Most features require a paid Zoom account (Pro plan or higher)
18 
19## Setup
20 
21**Get Rube MCP**: Add `https://rube.app/mcp` as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.
22 
23 
241. Verify Rube MCP is available by confirming `RUBE_SEARCH_TOOLS` responds
252. Call `RUBE_MANAGE_CONNECTIONS` with toolkit `zoom`
263. If connection is not ACTIVE, follow the returned auth link to complete Zoom OAuth
274. Confirm connection status shows ACTIVE before running any workflows
28 
29## Core Workflows
30 
31### 1. Create and Schedule Meetings
32 
33**When to use**: User wants to create a new Zoom meeting with specific time, duration, and settings
34 
35**Tool sequence**:
361. `ZOOM_GET_USER` - Verify authenticated user and check license type [Prerequisite]
372. `ZOOM_CREATE_A_MEETING` - Create the meeting with topic, time, duration, and settings [Required]
383. `ZOOM_GET_A_MEETING` - Retrieve full meeting details including join_url [Optional]
394. `ZOOM_UPDATE_A_MEETING` - Modify meeting settings or reschedule [Optional]
405. `ZOOM_ADD_A_MEETING_REGISTRANT` - Register participants for registration-enabled meetings [Optional]
41 
42**Key parameters**:
43- `userId`: Always use `"me"` for user-level apps
44- `topic`: Meeting subject line
45- `type`: `1` (instant), `2` (scheduled), `3` (recurring no fixed time), `8` (recurring fixed time)
46- `start_time`: ISO 8601 format (`yyyy-MM-ddTHH:mm:ssZ` for UTC or `yyyy-MM-ddTHH:mm:ss` with timezone field)
47- `timezone`: Timezone ID (e.g., `"America/New_York"`)
48- `duration`: Duration in minutes
49- `settings__auto_recording`: `"none"`, `"local"`, or `"cloud"`
50- `settings__waiting_room`: Boolean to enable waiting room
51- `settings__join_before_host`: Boolean (disabled when waiting room is enabled)
52- `settings__meeting_invitees`: Array of invitee objects with email addresses
53 
54**Pitfalls**:
55- `start_time` must be in the future; Zoom stores and returns times in UTC regardless of input timezone
56- If no `start_time` is set for type `2`, it becomes an instant meeting that expires after 30 days
57- The `join_url` for participants and `start_url` for host come from the create response - persist these
58- `start_url` expires in 2 hours (or 90 days for `custCreate` users)
59- Meeting creation is rate-limited to 100 requests/day
60- Setting names use double underscores for nesting (e.g., `settings__host_video`)
61 
62### 2. List and Manage Meetings
63 
64**When to use**: User wants to view upcoming, live, or past meetings
65 
66**Tool sequence**:
671. `ZOOM_LIST_MEETINGS` - List meetings by type (scheduled, live, upcoming, previous) [Required]
682. `ZOOM_GET_A_MEETING` - Get detailed info for a specific meeting [Optional]
693. `ZOOM_UPDATE_A_MEETING` - Modify meeting details [Optional]
70 
71**Key parameters**:
72- `userId`: Use `"me"` for authenticated user
73- `type`: `"scheduled"` (default), `"live"`, `"upcoming"`, `"upcoming_meetings"`, `"previous_meetings"`
74- `page_size`: Records per page (default 30)
75- `next_page_token`: Pagination token from previous response
76- `from` / `to`: Date range filters
77 
78**Pitfalls**:
79- `ZOOM_LIST_MEETINGS` excludes instant meetings and only shows unexpired scheduled meetings
80- For past meetings, use `type: "previous_meetings"`
81- Pagination: always follow `next_page_token` until empty to get complete results
82- Token expiration: `next_page_token` expires after 15 minutes
83- Meeting IDs can exceed 10 digits; store as long integers, not standard integers
84 
85### 3. Manage Recordings
86 
87**When to use**: User wants to list, retrieve, or delete cloud recordings
88 
89**Tool sequence**:
901. `ZOOM_LIST_ALL_RECORDINGS` - List all cloud recordings for a user within a date range [Required]
912. `ZOOM_GET_MEETING_RECORDINGS` - Get recordings for a specific meeting [Optional]
923. `ZOOM_DELETE_MEETING_RECORDINGS` - Move recordings to trash or permanently delete [Optional]
934. `ZOOM_LIST_ARCHIVED_FILES` - List archived meeting/webinar files [Optional]
94 
95**Key parameters**:
96- `userId`: Use `"me"` for authenticated user
97- `from` / `to`: Date range in `yyyy-mm-dd` format (max 1 month range)
98- `meetingId`: Meeting ID or UUID for specific recording retrieval
99- `action`: `"trash"` (recoverable) or `"delete"` (permanent) for deletion
100- `include_fields`: Set to `"download_access_token"` to get JWT for downloading recordings
101- `trash`: Set `true` to list recordings from trash
102 
103**Pitfalls**:
104- Date range maximum is 1 month; API auto-adjusts `from` if range exceeds this
105- Cloud Recording must be enabled on the account
106- UUIDs starting with `/` or containing `//` must be double URL-encoded
107- `ZOOM_DELETE_MEETING_RECORDINGS` defaults to `"trash"` action (recoverable); `"delete"` is permanent
108- Download URLs require the OAuth token in the Authorization header for passcode-protected recordings
109- Requires Pro plan or higher
110 
111### 4. Get Meeting Participants and Reports
112 
113**When to use**: User wants to see who attended a past meeting or get usage statistics
114 
115**Tool sequence**:
1161. `ZOOM_GET_PAST_MEETING_PARTICIPANTS` - List attendees of a completed meeting [Required]
1172. `ZOOM_GET_A_MEETING` - Get meeting details and registration info for upcoming meetings [Optional]
1183. `ZOOM_GET_DAILY_USAGE_REPORT` - Get daily usage statistics (meetings, participants, minutes) [Optional]
1194. `ZOOM_GET_A_MEETING_SUMMARY` - Get AI-generated meeting summary [Optional]
120 
121**Key parameters**:
122- `meetingId`: Meeting ID (latest instance) or UUID (specific occurrence)
123- `page_size`: Records per page (default 30)
124- `next_page_token`: Pagination token for large participant lists
125 
126**Pitfalls**:
127- `ZOOM_GET_PAST_MEETING_PARTICIPANTS` only works for completed meetings on paid plans
128- Solo meetings (no other participants) return empty results
129- UUID encoding: UUIDs starting with `/` or containing `//` must be double-encoded
130- Always paginate with `next_page_token` until empty to avoid dropping attendees
131- `ZOOM_GET_A_MEETING_SUMMARY` requires a paid plan with AI Companion enabled; free accounts get 400 errors
132- `ZOOM_GET_DAILY_USAGE_REPORT` has a Heavy rate limit; avoid frequent calls
133 
134### 5. Manage Webinars
135 
136**When to use**: User wants to list webinars or register participants for webinars
137 
138**Tool sequence**:
1391. `ZOOM_LIST_WEBINARS` - List scheduled or upcoming webinars [Required]
1402. `ZOOM_GET_A_WEBINAR` - Get detailed webinar information [Optional]
1413. `ZOOM_ADD_A_WEBINAR_REGISTRANT` - Register a participant for a webinar [Optional]
142 
143**Key parameters**:
144- `userId`: Use `"me"` for authenticated user
145- `type`: `"scheduled"` (default) or `"upcoming"`
146- `page_size`: Records per page (default 30)
147- `next_page_token`: Pagination token
148 
149**Pitfalls**:
150- Webinar features require Pro plan or higher with Webinar add-on
151- Free/basic accounts cannot use webinar tools
152- Only shows unexpired webinars
153- Registration must be enabled on the webinar for `ZOOM_ADD_A_WEBINAR_REGISTRANT` to work
154 
155## Common Patterns
156 
157### ID Resolution
158- **User ID**: Always use `"me"` for user-level apps to refer to the authenticated user
159- **Meeting ID**: Numeric ID (store as long integer); use for latest instance
160- **Meeting UUID**: Use for specific occurrence of recurring meetings; double-encode if starts with `/` or contains `//`
161- **Occurrence ID**: Use with recurring meetings to target a specific occurrence
162 
163### Pagination
164Most Zoom list endpoints use token-based pagination:
165- Follow `next_page_token` until it is empty or missing
166- Token expires after 15 minutes
167- Set explicit `page_size` (default 30, varies by endpoint)
168- Do not use `page_number` (deprecated on many endpoints)
169 
170### Time Handling
171- Zoom stores all times in UTC internally
172- Provide `timezone` field alongside `start_time` for local time input
173- Use ISO 8601 format: `yyyy-MM-ddTHH:mm:ssZ` (UTC) or `yyyy-MM-ddTHH:mm:ss` (with timezone field)
174- Date-only fields use `yyyy-mm-dd` format
175 
176## Known Pitfalls
177 
178### Plan Requirements
179- Most recording and participant features require Pro plan or higher
180- Webinar features require Webinar add-on
181- AI meeting summaries require AI Companion feature enabled
182- Archived files require "Meeting and Webinar Archiving" enabled by Zoom Support
183 
184### Rate Limits
185- Meeting creation: 100 requests/day, 100 updates per meeting in 24 hours
186- `ZOOM_GET_PAST_MEETING_PARTICIPANTS`: Moderate throttle; add delays for batch processing
187- `ZOOM_GET_DAILY_USAGE_REPORT`: Heavy rate limit
188- `ZOOM_GET_A_MEETING`, `ZOOM_GET_MEETING_RECORDINGS`: Light rate limit
189- `ZOOM_LIST_MEETINGS`, `ZOOM_LIST_ALL_RECORDINGS`: Medium rate limit
190 
191### Parameter Quirks
192- Nested settings use double underscore notation (e.g., `settings__waiting_room`)
193- `start_url` expires in 2 hours; renew via API if needed
194- `join_before_host` is automatically disabled when `waiting_room` is `true`
195- Recurring meeting fields (`recurrence__*`) only apply to type `3` and `8`
196- `password` field has max 10 characters with alphanumeric and `@`, `-`, `_`, `*` only
197 
198## Quick Reference
199 
200| Task | Tool Slug | Key Params |
201|------|-----------|------------|
202| Create meeting | `ZOOM_CREATE_A_MEETING` | `userId`, `topic`, `start_time`, `type` |
203| Get meeting details | `ZOOM_GET_A_MEETING` | `meetingId` |
204| Update meeting | `ZOOM_UPDATE_A_MEETING` | `meetingId`, fields to update |
205| List meetings | `ZOOM_LIST_MEETINGS` | `userId`, `type`, `page_size` |
206| Get user info | `ZOOM_GET_USER` | `userId` |
207| List recordings | `ZOOM_LIST_ALL_RECORDINGS` | `userId`, `from`, `to` |
208| Get recording | `ZOOM_GET_MEETING_RECORDINGS` | `meetingId` |
209| Delete recording | `ZOOM_DELETE_MEETING_RECORDINGS` | `meetingId`, `action` |
210| Past participants | `ZOOM_GET_PAST_MEETING_PARTICIPANTS` | `meetingId`, `page_size` |
211| Daily usage report | `ZOOM_GET_DAILY_USAGE_REPORT` | date params |
212| Meeting summary | `ZOOM_GET_A_MEETING_SUMMARY` | `meetingId` |
213| List webinars | `ZOOM_LIST_WEBINARS` | `userId`, `type` |
214| Get webinar | `ZOOM_GET_A_WEBINAR` | webinar ID |
215| Register for meeting | `ZOOM_ADD_A_MEETING_REGISTRANT` | `meetingId`, participant details |
216| Register for webinar | `ZOOM_ADD_A_WEBINAR_REGISTRANT` | webinar ID, participant details |
217| List archived files | `ZOOM_LIST_ARCHIVED_FILES` | `from`, `to` |
218