Monday Automation

1---
2name: monday-automation
3description: "Automate Monday.com work management including boards, items, columns, groups, subitems, and updates via Rube MCP (Composio). Always search tools first for current schemas."
4requires:
5  mcp: [rube]
6---
7 
8# Monday.com Automation via Rube MCP
9 
10Automate Monday.com work management workflows including board creation, item management, column value updates, group organization, subitems, and update/comment threads through Composio's Monday toolkit.
11 
12## Prerequisites
13 
14- Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
15- Active Monday.com connection via `RUBE_MANAGE_CONNECTIONS` with toolkit `monday`
16- Always call `RUBE_SEARCH_TOOLS` first to get current tool schemas
17 
18## Setup
19 
20**Get Rube MCP**: Add `https://rube.app/mcp` as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.
21 
22 
231. Verify Rube MCP is available by confirming `RUBE_SEARCH_TOOLS` responds
242. Call `RUBE_MANAGE_CONNECTIONS` with toolkit `monday`
253. If connection is not ACTIVE, follow the returned auth link to complete Monday.com OAuth
264. Confirm connection status shows ACTIVE before running any workflows
27 
28## Core Workflows
29 
30### 1. Create and Manage Boards
31 
32**When to use**: User wants to create a new board, list existing boards, or set up workspace structure.
33 
34**Tool sequence**:
351. `MONDAY_GET_WORKSPACES` - List available workspaces and resolve workspace ID [Prerequisite]
362. `MONDAY_LIST_BOARDS` - List existing boards to check for duplicates [Optional]
373. `MONDAY_CREATE_BOARD` - Create a new board with name, kind, and workspace [Required]
384. `MONDAY_CREATE_COLUMN` - Add columns to the new board [Optional]
395. `MONDAY_CREATE_GROUP` - Add groups to organize items [Optional]
406. `MONDAY_BOARDS` - Retrieve detailed board metadata [Optional]
41 
42**Key parameters**:
43- `board_name`: Name for the new board (required)
44- `board_kind`: "public", "private", or "share" (required)
45- `workspace_id`: Numeric workspace ID; omit for default workspace
46- `folder_id`: Folder ID; must be within `workspace_id` if both provided
47- `template_id`: ID of accessible template to clone
48 
49**Pitfalls**:
50- `board_kind` is required and must be one of: "public", "private", "share"
51- If both `workspace_id` and `folder_id` are provided, the folder must exist within that workspace
52- `template_id` must reference a template the authenticated user can access
53- Board IDs are large integers; always use the exact value from API responses
54 
55### 2. Create and Manage Items
56 
57**When to use**: User wants to add tasks/items to a board, list existing items, or move items between groups.
58 
59**Tool sequence**:
601. `MONDAY_LIST_BOARDS` - Resolve board name to board ID [Prerequisite]
612. `MONDAY_LIST_GROUPS` - List groups on the board to get group_id [Prerequisite]
623. `MONDAY_LIST_COLUMNS` - Get column IDs and types for setting values [Prerequisite]
634. `MONDAY_CREATE_ITEM` - Create a new item with name and column values [Required]
645. `MONDAY_LIST_BOARD_ITEMS` - List all items on the board [Optional]
656. `MONDAY_MOVE_ITEM_TO_GROUP` - Move an item to a different group [Optional]
667. `MONDAY_ITEMS_PAGE` - Paginated item retrieval with filtering [Optional]
67 
68**Key parameters**:
69- `board_id`: Board ID (required, integer)
70- `item_name`: Item name, max 256 characters (required)
71- `group_id`: Group ID string to place the item in (optional)
72- `column_values`: JSON object or string mapping column IDs to values
73 
74**Pitfalls**:
75- `column_values` must use column IDs (not titles); get them from `MONDAY_LIST_COLUMNS`
76- Column value formats vary by type: status uses `{"index": 0}` or `{"label": "Done"}`, date uses `{"date": "YYYY-MM-DD"}`, people uses `{"personsAndTeams": [{"id": 123, "kind": "person"}]}`
77- `item_name` has a 256-character maximum
78- Subitem boards are NOT supported by `MONDAY_CREATE_ITEM`; use GraphQL via `MONDAY_CREATE_OBJECT`
79 
80### 3. Update Item Column Values
81 
82**When to use**: User wants to change status, date, text, or other column values on existing items.
83 
84**Tool sequence**:
851. `MONDAY_LIST_COLUMNS` or `MONDAY_COLUMNS` - Get column IDs and types [Prerequisite]
862. `MONDAY_LIST_BOARD_ITEMS` or `MONDAY_ITEMS_PAGE` - Find the target item ID [Prerequisite]
873. `MONDAY_CHANGE_SIMPLE_COLUMN_VALUE` - Update text, status, or dropdown with a string value [Required]
884. `MONDAY_UPDATE_ITEM` - Update complex column types (timeline, people, date) with JSON [Required]
89 
90**Key parameters for MONDAY_CHANGE_SIMPLE_COLUMN_VALUE**:
91- `board_id`: Board ID (integer, required)
92- `item_id`: Item ID (integer, required)
93- `column_id`: Column ID string (required)
94- `value`: Simple string value (e.g., "Done", "Working on it")
95- `create_labels_if_missing`: true to auto-create status/dropdown labels (default true)
96 
97**Key parameters for MONDAY_UPDATE_ITEM**:
98- `board_id`: Board ID (integer, required)
99- `item_id`: Item ID (integer, required)
100- `column_id`: Column ID string (required)
101- `value`: JSON object matching the column type schema
102- `create_labels_if_missing`: false by default; set true for status/dropdown
103 
104**Pitfalls**:
105- Use `MONDAY_CHANGE_SIMPLE_COLUMN_VALUE` for simple text/status/dropdown updates (string value)
106- Use `MONDAY_UPDATE_ITEM` for complex types like timeline, people, date (JSON value)
107- Column IDs are lowercase strings with underscores (e.g., "status_1", "date_2", "text"); get them from `MONDAY_LIST_COLUMNS`
108- Status values can be set by label name ("Done") or index number ("1")
109- `create_labels_if_missing` defaults differ: true for CHANGE_SIMPLE, false for UPDATE_ITEM
110 
111### 4. Work with Groups and Board Structure
112 
113**When to use**: User wants to organize items into groups, add columns, or inspect board structure.
114 
115**Tool sequence**:
1161. `MONDAY_LIST_BOARDS` - Resolve board ID [Prerequisite]
1172. `MONDAY_LIST_GROUPS` - List all groups on a board [Required]
1183. `MONDAY_CREATE_GROUP` - Create a new group [Optional]
1194. `MONDAY_LIST_COLUMNS` or `MONDAY_COLUMNS` - Inspect column structure [Required]
1205. `MONDAY_CREATE_COLUMN` - Add a new column to the board [Optional]
1216. `MONDAY_MOVE_ITEM_TO_GROUP` - Reorganize items across groups [Optional]
122 
123**Key parameters**:
124- `board_id`: Board ID (required for all group/column operations)
125- `group_name`: Name for new group (CREATE_GROUP)
126- `column_type`: Must be a valid GraphQL enum token in snake_case (e.g., "status", "text", "long_text", "numbers", "date", "dropdown", "people")
127- `title`: Column display title
128- `defaults`: JSON string for status/dropdown labels, e.g., `'{"labels": ["To Do", "In Progress", "Done"]}'`
129 
130**Pitfalls**:
131- `column_type` must be exact snake_case values; "person" is NOT valid, use "people"
132- Group IDs are strings (e.g., "topics", "new_group_12345"), not integers
133- `MONDAY_COLUMNS` accepts an array of `board_ids` and returns column metadata including settings
134- `MONDAY_LIST_COLUMNS` is simpler and takes a single `board_id`
135 
136### 5. Manage Subitems and Updates
137 
138**When to use**: User wants to view subitems of a task or add comments/updates to items.
139 
140**Tool sequence**:
1411. `MONDAY_LIST_BOARD_ITEMS` - Find parent item IDs [Prerequisite]
1422. `MONDAY_LIST_SUBITEMS_BY_PARENT` - Retrieve subitems with column values [Required]
1433. `MONDAY_CREATE_UPDATE` - Add a comment/update to an item [Optional]
1444. `MONDAY_CREATE_OBJECT` - Create subitems via GraphQL mutation [Optional]
145 
146**Key parameters for MONDAY_LIST_SUBITEMS_BY_PARENT**:
147- `parent_item_ids`: Array of parent item IDs (integer array, required)
148- `include_column_values`: true to include column data (default true)
149- `include_parent_fields`: true to include parent item info (default true)
150 
151**Key parameters for MONDAY_CREATE_OBJECT** (GraphQL):
152- `query`: Full GraphQL mutation string
153- `variables`: Optional variables object
154 
155**Pitfalls**:
156- Subitems can only be queried through their parent items
157- To create subitems, use `MONDAY_CREATE_OBJECT` with a `create_subitem` GraphQL mutation
158- `MONDAY_CREATE_UPDATE` is for adding comments/updates to items (Monday's "updates" feature), not for modifying item values
159- `MONDAY_CREATE_OBJECT` is a raw GraphQL endpoint; ensure correct mutation syntax
160 
161## Common Patterns
162 
163### ID Resolution
164Always resolve display names to IDs before operations:
165- **Board name -> board_id**: `MONDAY_LIST_BOARDS` and match by name
166- **Group name -> group_id**: `MONDAY_LIST_GROUPS` with `board_id`
167- **Column title -> column_id**: `MONDAY_LIST_COLUMNS` with `board_id`
168- **Workspace name -> workspace_id**: `MONDAY_GET_WORKSPACES` and match by name
169- **Item name -> item_id**: `MONDAY_LIST_BOARD_ITEMS` or `MONDAY_ITEMS_PAGE`
170 
171### Pagination
172Monday.com uses cursor-based pagination for items:
173- `MONDAY_ITEMS_PAGE` returns a `cursor` in the response for the next page
174- Pass the `cursor` to the next call; `board_id` and `query_params` are ignored when cursor is provided
175- Cursors are cached for 60 minutes
176- Maximum `limit` is 500 per page
177- `MONDAY_LIST_BOARDS` and `MONDAY_GET_WORKSPACES` use page-based pagination with `page` and `limit`
178 
179### Column Value Formatting
180Different column types require different value formats:
181- **Status**: `{"index": 0}` or `{"label": "Done"}` or simple string "Done"
182- **Date**: `{"date": "YYYY-MM-DD"}`
183- **People**: `{"personsAndTeams": [{"id": 123, "kind": "person"}]}`
184- **Text/Numbers**: Plain string or number
185- **Timeline**: `{"from": "YYYY-MM-DD", "to": "YYYY-MM-DD"}`
186 
187## Known Pitfalls
188 
189### ID Formats
190- Board IDs and item IDs are large integers (e.g., 1234567890)
191- Group IDs are strings (e.g., "topics", "new_group_12345")
192- Column IDs are short strings (e.g., "status_1", "date4", "text")
193- Workspace IDs are integers
194 
195### Rate Limits
196- Monday.com GraphQL API has complexity-based rate limits
197- Large boards with many columns increase query complexity
198- Use `limit` parameter to reduce items per request if hitting limits
199 
200### Parameter Quirks
201- `column_type` for CREATE_COLUMN must be exact snake_case enum values; "people" not "person"
202- `column_values` in CREATE_ITEM accepts both JSON string and object formats
203- `MONDAY_CHANGE_SIMPLE_COLUMN_VALUE` auto-creates missing labels by default; `MONDAY_UPDATE_ITEM` does not
204- `MONDAY_CREATE_OBJECT` is a raw GraphQL interface; use it for operations without dedicated tools (e.g., create_subitem, delete_item, archive_board)
205 
206### Response Structure
207- Board items are returned as arrays with `id`, `name`, and `state` fields
208- Column values include both raw `value` (JSON) and rendered `text` (display string)
209- Subitems are nested under parent items and cannot be queried independently
210 
211## Quick Reference
212 
213| Task | Tool Slug | Key Params |
214|------|-----------|------------|
215| List workspaces | `MONDAY_GET_WORKSPACES` | `kind`, `state`, `limit` |
216| Create workspace | `MONDAY_CREATE_WORKSPACE` | `name`, `kind` |
217| List boards | `MONDAY_LIST_BOARDS` | `limit`, `page`, `state` |
218| Create board | `MONDAY_CREATE_BOARD` | `board_name`, `board_kind`, `workspace_id` |
219| Get board metadata | `MONDAY_BOARDS` | `board_ids`, `board_kind` |
220| List groups | `MONDAY_LIST_GROUPS` | `board_id` |
221| Create group | `MONDAY_CREATE_GROUP` | `board_id`, `group_name` |
222| List columns | `MONDAY_LIST_COLUMNS` | `board_id` |
223| Get column metadata | `MONDAY_COLUMNS` | `board_ids`, `column_types` |
224| Create column | `MONDAY_CREATE_COLUMN` | `board_id`, `column_type`, `title` |
225| Create item | `MONDAY_CREATE_ITEM` | `board_id`, `item_name`, `column_values` |
226| List board items | `MONDAY_LIST_BOARD_ITEMS` | `board_id` |
227| Paginated items | `MONDAY_ITEMS_PAGE` | `board_id`, `limit`, `query_params` |
228| Update column (simple) | `MONDAY_CHANGE_SIMPLE_COLUMN_VALUE` | `board_id`, `item_id`, `column_id`, `value` |
229| Update column (complex) | `MONDAY_UPDATE_ITEM` | `board_id`, `item_id`, `column_id`, `value` |
230| Move item to group | `MONDAY_MOVE_ITEM_TO_GROUP` | `item_id`, `group_id` |
231| List subitems | `MONDAY_LIST_SUBITEMS_BY_PARENT` | `parent_item_ids` |
232| Add comment/update | `MONDAY_CREATE_UPDATE` | `item_id`, `body` |
233| Raw GraphQL mutation | `MONDAY_CREATE_OBJECT` | `query`, `variables` |
234