Asana Automation

1---
2name: asana-automation
3description: "Automate Asana tasks via Rube MCP (Composio): tasks, projects, sections, teams, workspaces. Always search tools first for current schemas."
4requires:
5  mcp: [rube]
6---
7 
8# Asana Automation via Rube MCP
9 
10Automate Asana operations through Composio's Asana toolkit via Rube MCP.
11 
12## Prerequisites
13 
14- Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
15- Active Asana connection via `RUBE_MANAGE_CONNECTIONS` with toolkit `asana`
16- Always call `RUBE_SEARCH_TOOLS` first to get current tool schemas
17 
18## Setup
19 
20**Get Rube MCP**: Add `https://rube.app/mcp` as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.
21 
22 
231. Verify Rube MCP is available by confirming `RUBE_SEARCH_TOOLS` responds
242. Call `RUBE_MANAGE_CONNECTIONS` with toolkit `asana`
253. If connection is not ACTIVE, follow the returned auth link to complete Asana OAuth
264. Confirm connection status shows ACTIVE before running any workflows
27 
28## Core Workflows
29 
30### 1. Manage Tasks
31 
32**When to use**: User wants to create, search, list, or organize tasks
33 
34**Tool sequence**:
351. `ASANA_GET_MULTIPLE_WORKSPACES` - Get workspace ID [Prerequisite]
362. `ASANA_SEARCH_TASKS_IN_WORKSPACE` - Search tasks [Optional]
373. `ASANA_GET_TASKS_FROM_A_PROJECT` - List project tasks [Optional]
384. `ASANA_CREATE_A_TASK` - Create a new task [Optional]
395. `ASANA_GET_A_TASK` - Get task details [Optional]
406. `ASANA_CREATE_SUBTASK` - Create a subtask [Optional]
417. `ASANA_GET_TASK_SUBTASKS` - List subtasks [Optional]
42 
43**Key parameters**:
44- `workspace`: Workspace GID (required for search/creation)
45- `projects`: Array of project GIDs to add task to
46- `name`: Task name
47- `notes`: Task description
48- `assignee`: Assignee (user GID or email)
49- `due_on`: Due date (YYYY-MM-DD)
50 
51**Pitfalls**:
52- Workspace GID is required for most operations; get it first
53- Task GIDs are returned as strings, not integers
54- Search is workspace-scoped, not project-scoped
55 
56### 2. Manage Projects and Sections
57 
58**When to use**: User wants to create projects, manage sections, or organize tasks
59 
60**Tool sequence**:
611. `ASANA_GET_WORKSPACE_PROJECTS` - List workspace projects [Optional]
622. `ASANA_GET_A_PROJECT` - Get project details [Optional]
633. `ASANA_CREATE_A_PROJECT` - Create a new project [Optional]
644. `ASANA_GET_SECTIONS_IN_PROJECT` - List sections [Optional]
655. `ASANA_CREATE_SECTION_IN_PROJECT` - Create a new section [Optional]
666. `ASANA_ADD_TASK_TO_SECTION` - Move task to section [Optional]
677. `ASANA_GET_TASKS_FROM_A_SECTION` - List tasks in section [Optional]
68 
69**Key parameters**:
70- `project_gid`: Project GID
71- `name`: Project or section name
72- `workspace`: Workspace GID for creation
73- `task`: Task GID for section assignment
74- `section`: Section GID
75 
76**Pitfalls**:
77- Projects belong to workspaces; workspace GID is needed for creation
78- Sections are ordered within a project
79- DUPLICATE_PROJECT creates a copy with optional task inclusion
80 
81### 3. Manage Teams and Users
82 
83**When to use**: User wants to list teams, team members, or workspace users
84 
85**Tool sequence**:
861. `ASANA_GET_TEAMS_IN_WORKSPACE` - List workspace teams [Optional]
872. `ASANA_GET_USERS_FOR_TEAM` - List team members [Optional]
883. `ASANA_GET_USERS_FOR_WORKSPACE` - List all workspace users [Optional]
894. `ASANA_GET_CURRENT_USER` - Get authenticated user [Optional]
905. `ASANA_GET_MULTIPLE_USERS` - Get multiple user details [Optional]
91 
92**Key parameters**:
93- `workspace_gid`: Workspace GID
94- `team_gid`: Team GID
95 
96**Pitfalls**:
97- Users are workspace-scoped
98- Team membership requires the team GID
99 
100### 4. Parallel Operations
101 
102**When to use**: User needs to perform bulk operations efficiently
103 
104**Tool sequence**:
1051. `ASANA_SUBMIT_PARALLEL_REQUESTS` - Execute multiple API calls in parallel [Required]
106 
107**Key parameters**:
108- `actions`: Array of action objects with method, path, and data
109 
110**Pitfalls**:
111- Each action must be a valid Asana API call
112- Failed individual requests do not roll back successful ones
113 
114## Common Patterns
115 
116### ID Resolution
117 
118**Workspace name -> GID**:
119```
1201. Call ASANA_GET_MULTIPLE_WORKSPACES
1212. Find workspace by name
1223. Extract gid field
123```
124 
125**Project name -> GID**:
126```
1271. Call ASANA_GET_WORKSPACE_PROJECTS with workspace GID
1282. Find project by name
1293. Extract gid field
130```
131 
132### Pagination
133 
134- Asana uses cursor-based pagination with `offset` parameter
135- Check for `next_page` in response
136- Pass `offset` from `next_page.offset` for next request
137 
138## Known Pitfalls
139 
140**GID Format**:
141- All Asana IDs are strings (GIDs), not integers
142- GIDs are globally unique identifiers
143 
144**Workspace Scoping**:
145- Most operations require a workspace context
146- Tasks, projects, and users are workspace-scoped
147 
148## Quick Reference
149 
150| Task | Tool Slug | Key Params |
151|------|-----------|------------|
152| List workspaces | ASANA_GET_MULTIPLE_WORKSPACES | (none) |
153| Search tasks | ASANA_SEARCH_TASKS_IN_WORKSPACE | workspace, text |
154| Create task | ASANA_CREATE_A_TASK | workspace, name, projects |
155| Get task | ASANA_GET_A_TASK | task_gid |
156| Create subtask | ASANA_CREATE_SUBTASK | parent, name |
157| List subtasks | ASANA_GET_TASK_SUBTASKS | task_gid |
158| Project tasks | ASANA_GET_TASKS_FROM_A_PROJECT | project_gid |
159| List projects | ASANA_GET_WORKSPACE_PROJECTS | workspace |
160| Create project | ASANA_CREATE_A_PROJECT | workspace, name |
161| Get project | ASANA_GET_A_PROJECT | project_gid |
162| Duplicate project | ASANA_DUPLICATE_PROJECT | project_gid |
163| List sections | ASANA_GET_SECTIONS_IN_PROJECT | project_gid |
164| Create section | ASANA_CREATE_SECTION_IN_PROJECT | project_gid, name |
165| Add to section | ASANA_ADD_TASK_TO_SECTION | section, task |
166| Section tasks | ASANA_GET_TASKS_FROM_A_SECTION | section_gid |
167| List teams | ASANA_GET_TEAMS_IN_WORKSPACE | workspace_gid |
168| Team members | ASANA_GET_USERS_FOR_TEAM | team_gid |
169| Workspace users | ASANA_GET_USERS_FOR_WORKSPACE | workspace_gid |
170| Current user | ASANA_GET_CURRENT_USER | (none) |
171| Parallel requests | ASANA_SUBMIT_PARALLEL_REQUESTS | actions |
172