Follow Up

1---
2name: follow-up
3description: Find emails needing follow-up -- unanswered sent emails, flagged unreplied, draft contextual responses
4argument-hint: "[days since sent] or [account]"
5---
6 
7# Follow-Up
8 
9Find emails that need follow-up and draft contextual responses.
10 
11## Unanswered Sent Emails
12 
13Find emails you sent that received no reply after N days:
14 
151. **Search Sent folder** for emails sent N+ days ago:
16   ```
17   messages(action="search", query="SINCE 2026-03-16 BEFORE 2026-03-20", folder="Sent", account="...")
18   ```
19 
202. **Cross-reference Inbox** for replies:
21   - For each sent email, search Inbox for matching Subject (with `Re:` prefix):
22     `messages(action="search", query="SUBJECT \"Re: <original subject>\" FROM <recipient>")`
23   - If no matching reply found, this email needs follow-up
24 
253. **Present candidates** with context:
26   ```
27   No reply after 5 days:
28   1. "API Integration Proposal" to partner@company.com (sent Mar 18)
29      Original: Asked about timeline for API access
30   2. "Invoice #2024-003" to client@business.com (sent Mar 16)
31      Original: Sent invoice, requested payment confirmation
32   ```
33 
34## Flagged but Unreplied
35 
36Find received emails you flagged/starred but never responded to:
37 
38```
39messages(action="search", query="FLAGGED", account="...")
40```
41 
42Then for each flagged email, check Sent folder for a reply with matching subject. If none found, it needs attention.
43 
44## Drafting Follow-Up Messages
45 
46For each follow-up candidate:
47 
481. **Read the original thread** to get full context
492. **Decide reply type**:
50   - If original was your sent email with no reply: draft a gentle follow-up referencing the original
51   - If original was received and you haven't replied: draft a response to their message
523. **Use reply (not new message)** when following up on existing threads:
53   ```
54   send(action="reply", message_id="<original_msg_id>", body="<follow-up text>")
55   ```
56   Only use `send(action="send")` for new conversations.
57 
584. **Follow-up tone guidelines**:
59   - First follow-up (3-5 days): "Just checking in on this..."
60   - Second follow-up (7-10 days): "Wanted to circle back on..."
61   - Final follow-up (14+ days): Direct ask with deadline: "Could you confirm by Friday?"
62 
63## Multi-Account Handling
64 
65Check all accounts, same as inbox-review:
66 
67```
68messages(action="list_accounts")
69# Iterate each account's Sent folder
70```
71 
72## When to Use
73 
74- Weekly follow-up review (e.g., Friday afternoon)
75- Before meetings -- check if pending items got responses
76- When a specific sent email seems to have been ignored
77- Clearing out flagged emails that accumulated
78